Settings/Registration > Set Destination > Storing New Addresses > E-Mail Addresses
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E-Mail Addresses

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  1. Press (Settings/Registration) → [Set Destination] → [Register Destinations] → [Register New Dest.].
  1. Press [E-Mail].
  1. Press [Name].
  1. Enter a name for the destination → press [OK].
  • The first character that you enter for the name is used for sorting the destination list when you press keys, such as [ABC], [DEF], and [GHI], on the Address Book screen.
  • If [Search by Name] is pressed on the Address Book screen, a screen for narrowing the search in the Address Book is displayed.
  • For more information on refining the destination, see "Scan and Send."
  1. Press the Address List drop-down list → select an address list from Address List 1 to 10.

Address Lists 1 to 10 are used to divide the Address Book into 10. This is a convenient way to classify destinations.

The e-mail address that you enter will be stored in the address list that you select here.
  1. Press [E-Mail Address] → enter the e-mail address → press [OK].
  1. Select [On] or [Off] for <Divided Data>.

Details of each item are shown below.

[On]: Select [On] if the destination's e-mail software has a function to combine divided data. If the size of the data being sent exceeds the value set for [Maximum Data Size for Sending] in [E-Mail/I-Fax Settings] in [Function Settings] (Settings/Registration), the data is divided into multiple parts before being sent. Once the destination machine receives all the parts of the data, it combines them into one item of data.
[Off]: Select [Off] if the destination's e-mail software has no function to combine divided data. If the size of the data being sent exceeds the value set for [Maximum Data Size for Sending] in [E-Mail/I-Fax Settings] in [Function Settings] (Settings/Registration), the data is divided into pages and sent as multiple e-mail messages.
  • Make sure to check the specifications of the destination's e-mail software before setting this mode. A sending error may occur if the destination's e-mail software is not able to combine divided data.
  • For more information on the maximum data size for sending, see "Maximum Data Size for Send."

  1. Finish storing the address.
  • If Access Number Management is set to 'On':
  • If Access Number Management is set to 'Off':

  • If Access Number Management is set to 'On':
  • Press [Next].
  • Press [Access Number].
  • Press [Access Number] → enter the access number using - (numeric keys).
  • Press [Confirm] → re-enter the access number for confirmation using - (numeric keys) → press [OK] → [OK].

If you do not want to set an access number for this destination, press [OK] without entering any number.

  • If Access Number Management is set to 'Off':
  • Press [OK].

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