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1. Press [Register PIN].

2. Press [] or [] to display the department whose password you want to change → select the department → press [Edit].

• Press and hold down [] or [] to quickly and continuously scroll through the available Department ID pages. Continuous scrolling is useful when a large number of Department IDs are registered.

3. Enter the new password (up to seven digits) using - (numeric keys).

• Press [PIN].

• Press [PIN] → enter the desired password.

• Press [Confirm] → enter the same number to confirm the password → press [OK].

You cannot store a password with only zeros as the number, such as <0000000>. If you enter a number that begins with zeros, the leading zeros are ignored.

Example: If <02> or <002> is entered, <0000002> is stored.

• If you make a mistake when entering the password, press (Clear) to clear the password.

• You cannot change the Department ID.

4. If you want to change or set a page limit restriction, press [Turn Limits On/Off and Set Page Limits].

5. Set the page limit restriction.

• Press [On] under the desired function(s).

To cancel setting a page limit restriction for a function, press [Off] under the desired function's name.

• <Total Print Limit> is the sum of <Total Color Print Limit> and <Total Black Print Limit>.

• <Total Color Print Limit> is the sum of <Color Copy Limit> and <Color Print Limit>.

• <Total Black Print Limit> is the sum of <Black Copy Limit> and <Black Print Limit>.

• Press [] (Page Limit) next to [On]/[Off] of the desired function(s) → enter the page limit restriction using - (numeric keys).

• If the color or black (grayscale) page limit is reached when [Auto (Color/Black)] or [Auto (Color/Gray)] is set for the color mode, you cannot perform any operations.

• The machine stops printing if any one of the color or black-and-white page limits is reached while printing a document that contains both color and black-and-white areas.

• The machine stops copying if any one of the total print limits or copy limits is reached while copying a document that contains both color and black-and-white areas.

• The machine stops sending a fax if the Black Scan Limit is reached while faxing a document either from memory or directly to the recipient.

• The machine stops scanning if a scan limit is reached while the machine is scanning originals that are being fed from the optional feeder. (Those originals that were scanned before the limit is reached are not added to the scan count.)

• If you make a mistake when entering a number, press (Clear) to clear the number.

• You can set the page limit from 0 to 999,999 pages. Once the page limit is reached, copying, scanning, or printing is not possible.

• The page limit refers to the number of printed surfaces. Therefore, a two-sided print is counted as two pages.

• Press [OK] → [OK].

6. If you would like to limit users to certain functions of the machine, press [Limit Functions].

7. Press [On] or [Off] next to the functions you want to limit using Department ID Management → press [OK].

Details of each item are shown below.

[Send/Fax] is displayed only if the fax board is installed. If the fax board is not installed, [Send] is displayed.

8. Press [OK] → [OK].

If the page limit setting is set to 'On', the remaining number of pages that can be printed (page limit minus the current page count) is displayed on the Basic Features screen for each function.

For the Copy screen:

• Only the page limits for functions that are set to 'On' are displayed.

• Two functions with the least remaining pages are displayed on the Copy Basic Features screen and Print Settings screen. However, if the number of remaining pages for total print is the lowest, only the remaining pages for the total print is displayed.

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